Istanbul Arnavutköy Municipality - Office of the Private Secretary

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Office of the Private Secretary

A. Menaf BATUR

Office of the Private Secretary

E-Mail:

a.menafbatur@arnavutkoy.bel.tr

Unit E-Mail:

ozelkalem@arnavutkoy.bel.tr

Phone:

0212 600 50 00

Fax:

0212 682 04 08

To ensure that the Directorate fulfills its duties properly, regularly and efficiently and in accordance with the relevant laws,
To ensure the announcement of municipal events,
To make news of the Mayor's various opinions and views and share them on print and visual media,
To compile the news, comments and information contained in the mass media related to the municipality and present them to the Mayor and the relevant departments and archive them,
To follow municipal events, and take photos and videos of them,
To provide services of the private secretary,
To ensure that the citizens who come to the municipality are welcomed and guided,
To provide services related to the exercise of the right to information,
To carry out the necessary representation and hospitality services on behalf of the Mayor and the Municipality,
To organize ceremonies in the name of the Municipality, to prepare holiday, celebration and memorial programs,
To provide communication, travel and meeting organization services for domestic and international trips that the Mayor will participate in,
To prepare the daily and weekly work schedule of the mayor's office,
To ensure that letters, congratulations, invitations and messages received by the mayor's office are delivered and answered in accordance with the Mayor's instructions,
To plan and organize meetings under the Mayor's authority,
To forward interview requests to the Mayor's Office to the Mayor,
To evaluate the complaints and requests received by the Mayor's Office and forward them to the Mayor, and ensure that solutions are sought in accordance with the instructions of the Mayor,
To convey the instructions of the Mayor to the relevant units and managers,
To ensure that the documents transferred by the Mayor's Office are delivered to the relevant departments,
To regulate and coordinate the flow of business and information between the Mayor's Office and municipal units,
To make contacts with other public institutions and organizations on behalf of the Mayor,
To ensure the participation of the Mayor or the deputies in invitations and official protocol activities throughout our province,
To track and answer emails to the Mayor,
To follow the legislation related to the activities of the Directorate,
To communicate with relevant persons, units and organizations on issues related the field of activity of the Directorate
To review the work and procedures of the Directorate and take the measures within its authority so that the affiliated units can perform their duties effectively,
To prepare the reports requested by the upper level regarding the functions of the Directorate,
To make plans and programs related to the working area of the Directorate and to ensure that the related works are in accordance with these plans and programs,
To ensure that the documents sent to the unit are processed within the framework of the relevant legislation,
To supervise the personnel of the Directorate and instruct the employees in accordance with the directives given by the Mayor,
To ensure that the reporting personnel work in cooperation and harmony and to solve the problems that arise,
To inform the Mayor about the work of the Directorate and to make suggestions,
To sign the correspondence with the 1st degree signature authorization,
To give casual leave to the Directorate staff and to determine the usage times of annual leave; to make suggestions to the Mayor for personnel operations such as awards, commendations or relocation,
To spend in line with the allocated amounts in the budget as the unit authorized to make expenditures, to ensure that the expenditure instructions comply with the budget principles, laws, statutes, regulations and other legislations, and to ensure the effective, economical and efficient use of allowances,
To use other powers of a similar nature that the Mayor will grant and to fulfill the duties,
To send congratulatory messages on behalf of the Mayor on holidays and special occasions,
To perform tasks related to invitations to the Mayor (sending flowers, telegraphing, sending greetings, etc.).